Effective Contract Preparation

Course Date

2 - 6 October 2023
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30 October - 3 November 2023
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20 - 24 November 2023
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11 - 15 December 2023
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25 - 29 December 2023
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Course content

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Why Attend
The overall aim of this course is to provide participants with the knowledge, concepts and skills needed to perform all the tasks required in the pre-award phase of a contract. The course covers different contract types as well as the various contracting methods including bidding, competitive proposals and sole sourcing.
Participants in this interactive course will learn all the processes and activities required for the contract preparation stage and use them as enablers to develop an effective and comprehensive contract.
Course Methodology
This course relies on the use of individual and group exercises aimed at helping participants learn all key contract management activities. The course also features the use of a number of case studies, presentations and role plays by participants followed by plenary discussions. In addition, this course incorporates pre and post testing.
Course Objectives
By the end of the course, participants will be able to:
Outline the basic elements of contracting
Identify the major steps involved in contract preparation procedures including developing an effective scope of work, terms and conditions and sourcing strategy
Recognize different types of contracts and discuss several contracting strategies including pricing
Develop a pre-award negotiation plan in order to reach a win-win outcome
Use evaluation criteria to select the most appropriate contractors for the project
Target Competencies
Contract preparation
Writing scope of work
Planning pre-award process
Understanding bidding process
Understanding technical terms and conditions
Negotiating contracts
Course Outline
Overview of contracts
Objectives of contract management
Elements of a contract
Classical contract framework
Problems in preparing and managing contracts
Requirements of an offer
Capacity and genuine assent
Types of authority
Contract preparation
Business case
Acquisition planning
Contracting methods; bidding, negotiation
Drafting of scope of work
Decision analysis worksheet
Implications of poor scope of work
Terms and conditions
Determining sourcing strategy
Contract types and strategies
One versus several contracts
Fixed price (lump sum) contracts
Firm fixed contracts
Economic price adjustment
Incentive contracts
Cost reimbursable (cost plus) contracts
Percentage of cost
Fixed fee
Award fee
Incentive fee
Time and material contracts
Intellectual properties
Special forms of contracting
Research and development
Construction projects
Information technology
Payment terms
Pricing strategies
Risk analysis
Negotiation preparation
Negotiation objectives
Negotiation guidelines
Techniques used in negotiation
Contract award
Evaluation criteria
Pre-award meeting
Recommendation report
Methods of awarding a contract
Contract file
Post award conference
Contract administration
Sub-contract administration
Contract closeout

United Kingdom

63-66 Hatton Garden
Hatton Garden
07:30 – 19:00
Monday to Friday


Waarderweg 50-D
Haarlem , 2031BP
08:30 – 19:00
Monday to Friday


Gldani district, Mukhiani, M/R
Building 7, Apt. N22
+995 706 070161
07:30 – 19:00
Monday to Friday