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Why Attend
The overall aim of this course is to provide participants with the knowledge, concepts and skills needed to perform all the tasks required in the pre-award phase of a contract. The course covers different contract types and various contracting methods with concentration on tendering.
Participants in this interactive course will learn essential tools and techniques used in analyzing submitted bids including preliminary examination, technical evaluation and commercial evaluation.
Course Methodology
This course relies on the use of individual and group exercises aimed at helping participants learn all key contract management activities. The course also features the use of a number of case studies, presentations and role plays by participants followed by plenary discussions. In addition, this course incorporates pre and post testing.
Course Objectives
By the end of the course, participants will be able to:
Outline the basic elements of contracting
List the major steps involved in contract preparation procedures including developing an effective scope of work, terms and conditions and sourcing strategy
Describe different types of contracts and discuss several contracting strategies including pricing
Evaluate in-depth the process of preparing tenders and selecting potential contractors
Use evaluation criteria to select the most appropriate contractors for the project
Target Competencies
Contract preparation
Tendering
Bids evaluation
Writing scope of work
Planning pre-award process
Understanding bidding process
Course Outline
Overview of contracting and tendering
Elements of a contract
Important concepts used in contract management
Problems in preparing contracts
Stages in contracting
Tendering objectives
One step versus two step sealed bidding
Tendering process
Contract preparation
Set-up contracting strategy
Contracting methods
Drafting of scope of work
Decision analysis worksheet
Drafting fundamentals
Implications of poor scope of work
Terms and conditions
Determining sourcing strategy
Contract types and strategies
Fixed price (lump sum) contracts
Firm fixed contracts
Economic price adjustment
Incentive contracts
Cost reimbursable (cost plus) contracts
Percentage of cost
Fixed fee
Award fee
Incentive fee
Time and material contracts
Intellectual properties
Special forms of contracting
International contracting
Amendments
Bidding Procedures
Invite potential bidders
Tender briefing
Receiving and opening of bids
Recommendation report
Bids evaluation and contract award
Evaluation process
Preliminary examination of bids
Detailed examination of bids
Commercial Evaluation
Value for money
Whole life costing
Most economic advantageous tender
Technical Evaluation
Scoring protocol
Method of awarding contract
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